Updates

• Jan Meeting

  • motion to give $5000 to CHCL to support community events

  • collections going well - large accounts paid recently

  • Masonry wall - no response after Scorpio said they are waiting on material

  • Tree Lights - no word back from company

  • Front entry - obtaining quotes on designing the left entry bed, tying lighting and landscaping together etc

  • Somerville damage to front entry - to follow up with the company

  • completed budget for 2025

AGM

Oct 2, 2024 @ 6:30pm

Accounts Receivable 

May - 219 homes owing

collected from 108 

111 outstanding

4 on payment plan

Sep - 107 outstanding

Management Contract Renewal

• Tammy Aab has put her name forward to continue as our HOA manager with the request to receive the same remuneration as the previous manager - $1800/month

• board approves and will continue benefitting from Tammy's management

Bylaws

• explored revisions to the Bylaws now that all developers lots are sold (Marcson Homes)

• Hired Jenna at Dentons who looked through the bylaws and advised the board that changes are not worth pursuing:

  • • The first section of the bylaws outlines Members of the Society, Voting Rights, Meetings etc. Anywhere that refers to "the developer" is automatically null and void now that the developer is not an involved party. Therefore no rewrite needed. 

    • The final section of the bylaws is Schedule A -  the restrictive covenant (pp.16-29) - which can only be changed with 100% of ownership in favour of the amendments. A witness attends in front of a commissioner of oaths and then provides the details to be changed at Land Titles. This section has the policies regarding parking trailers, clotheslines etc that the board was looking at changing to be in line with City Bylaws, but the restrictive covenant cannot effectively be changed. 

    • Jenna advised that a reserve fund study is not legally required as per our bylaws

    • Board also asked about the event where a board member can hold the position for no more than 3 years. Jenna advised if voting at AGM allows a member to continue forward on the board, (perhaps due to no other names being put forward) then they can continue in the position (unless home owners want that person removed of course).   

Tree Project in Park

• Always Landscaping planted 15 trees 

Stone Project at front entry

• added stones for people to sit on

• hopefully this helps avoid snow being pushed up here in the winter months

Masonry Repairs

• Scorpio Masonry - quoted 

Landscaping

• will review Always Landscaping contract in the spring and seek other quotes to ensure we are in line with appropriate cost

Lighting Cameron Heights Drive for winter

• approximate cost $1500

Jan

Feb

Mar | Fees Due 

– website has been cleaned up, but still adding info and editing

– bylaws require amendment now that Allard has sold off all remaining homes – will be a summer project – volunteers are welcome!

– Landscaping – continue with Always Landscaping

                        – Marla will attend April meeting to assess yearly plan

                        – would like main field over seeded to grow grass and choke out weeds – cost?

– need to report thistle on sports fields to 311 as soon as it grows this spring

– Volunteer Dinner – HOA would like to host at Woodshed again – May – to thank community volunteers

– Voles/Moles/Gophers – issue under wall along Henday – getting exterminator quotes once snow melts (April)

– possibility to get Scorpio to assess any issues with wall integrity once moles are taken care of

Apr

May

June

Spring Newsletter 

July 

Aug | 

• discussed website redesign

• society annual return due - 2022 not filed - Tammy will file both

• AGM notices need to be mailed

• survey re: community hall funding

• call Scorpio re: masonry wall repair estimate

Sept | AGM

• Thu from the Community League spoke about the community building and newly signed contract with Triumph

• website has been transferred to our google site so board members can edit information any time

• recap of landscaping, gopher removal, wall inspection, events over the past year

• member asked if information regarding the HOA loan to Community League to secure grants for hall building could again be sent out with next mailout

• member asked about speed along Cameron Heights Drive coming into the community

• member asked if HOA could have online virtual meeting streaming at next years' AGM for those who cannot attend in person

• HOA will call Scorpio to repair any public facing wall issues in the spring

• elected new member to the HOA board - Matthew 

Oct

Nov

• Front entry has been decorated - lights replaced on trees, outdoor extension cords

• Solar lights in CHCL sign bed and park entry bed

• Christmas greenery planted in bridge planters

• HOA will write cheque to league for community events from 2023 ($5000)

• Bylaw rewrite - will plan a date at next meeting

• gophers continue to burrow along Henday wall - Edmonton Exterminators cannot set traps until ground thaws in spring

• Grafitti - Tammy will file police report and register with Capital City Clean Up under the resident's address

Dec